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In CViva, a cover letter is a document of its own. It sits next to your resumes in Documents, under the Letters tab. A letter can take your name, contact details and design from one of your resumes, and its recipient from a job application, so you only write the body.

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Create a letter

You can start a letter from an application or from Documents.
Starting from the job you’re applying for is quickest, because the letter is set up for that job.
1

Open the application

In Applications, select the application to open its details.
2

Select Write a letter

Under What you sent, select Write a letter. The button shows only while the application has no letter.
The What you sent section of an application, listing the linked Game Developer Resume with a Write a letter button below it
The new letter is named after the company, for example “Cover letter — Northwind Games”. It becomes this application’s letter, takes its recipient from the application (the company, and the first contact’s name if there is one), and takes your details and design from the application’s resume, if it has one.
To bring back a letter you downloaded as JSON from CViva, import the file from the New dialog as you would a resume; it comes back as a letter. See Importing resumes.

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Fill in the letter

The letter editor looks like the resume editor, with two modes: Write and Design. The panel on the left holds the letter’s details, and the page on the right shows the letter as it will print, updating as you type.
The letter editor with For, To and From sections in the left panel and a printed letter from David Kowalski to Priya Shah at Northwind Games on the right

The letter editor in Write mode

1

For: the application

Under For, select Link an application to choose the job the letter is for, or Change to pick another. Closed applications aren’t listed. Linking fills the recipient’s company and name. Choose No application to unlink it. Without an application, you fill in the recipient yourself.
2

To: the recipient

Under To, check Name or team, Company and Date. The greeting follows the name: “Dear Priya,” for Priya Shah, or a greeting to the hiring team when the name is empty.
3

From: your details

Under From, choose the Resume your details come from. With Use details from that resume turned on, your name, headline, email, phone and location stay linked: when you change them on the resume, the letter changes too, and tells you the next time you open it.Turn the switch off to keep a copy of your details in the letter instead. Edit Full name, Email, Phone and Location below the switch. These edits change only this letter; your source resume stays unchanged. The copy doesn’t change when the resume does.Choose No resume to write a standalone letter with the same sender fields. Removing a resume keeps the details and design currently shown. Sender edits update the preview, automatic signature and downloads, and save with the letter.Turning Use details from back on replaces the letter’s independent details with the resume’s current details. Choosing a resume for a standalone letter also replaces its sender details and links its design. Changing resumes while the sender switch is off keeps your independent details.
The From section with Game Developer Resume selected and the switch Use details from Game Developer Resume turned on, labelled Linked
Standalone letter with No resume selected and Full name, Email, Phone and Location fields filled with fictional Jordan Reyes details, also visible in the letter preview

With No resume selected, sender fields belong to this letter. The preview and automatic signature use Jordan's saved details.

4

Letter: the body

Under Letter, select Write it myself and type the body. The greeting and sign-off are added around it in the document’s language, inherited from the resume while the design is linked. Change Language under Design → Page to choose the letter’s own language.Edit Greeting or Sign-off to use your own wording. Sign-off includes your name: edit the whole signature and add your phone, email or other details on lines below it. Custom signatures print exactly as entered, without an extra name appended. Clear either field to omit it, useful when you already wrote a closing in the body. Select Use default to restore the automatic wording and sender name.The body editor has the same formatting tools as the resume; see Formatting text.
The Letter section with Hallo Dana in the Greeting field and a Sign-off containing Mit freundlichen Grüßen, Jordan Reyes, phone and email on separate lines, with Use default buttons

A custom greeting and German signature with name, phone and email. Use default restores automatic wording and sender name; clear a field to omit it.

Below the body, Length counts your words against the 180 to 320 words most recruiters read, and says whether the letter is short, comfortable or getting long. It’s a guide, not a rule.
The Length section showing 85 words and the note Short and direct, fine if the posting asks for brevity, above the Design section reading Matches the resume (Azurill), Change it in Design
Changes save automatically. The status under the letter’s name in the editor bar shows Saving…, Saved or, if something went wrong, Not saved with Retry.

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Draft the body with AI

If you’ve connected an AI provider, an empty body offers a first draft. See Connecting an AI provider to set one up.
An empty letter body reading Start typing, or draft from what we know: the Northwind Games posting and your resume, with Draft from the posting and Write it myself buttons
1

Start the draft

Select Draft from the posting when the letter is linked to an application, or Draft from your resume when it only has a resume. The draft uses only what the letter is linked to: the posting, your resume, or both. Select Stop to cancel it while it’s being written.
2

Refine it

When the draft is ready, ask for Shorter or More personal versions, or select Discard to drop it.
3

Keep it

Select Keep to put the draft in the body. Until you do, the draft never replaces anything, and you can edit it freely afterwards.
To draft, a letter needs a linked resume or application. You can also open the Assistant with ⌘ J (Ctrl J on Windows and Linux) to rework the letter; see Using the Assistant.

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Match your resume’s design

By default, a letter linked to a resume uses the resume’s template, type and colors, so the two always look like a pair. When you change the resume’s design, the letter follows.
1

Open Design

Select Design in the editor bar, or press 2.
2

Keep it matching, or give it its own design

With Match turned on, the letter follows the resume. Select Change the resume’s design to open the resume in Design.
Matching the resume section with the switch Match Game Developer Resume turned on and a link Change the resume's design
Turn Match off to give the letter a design of its own. It keeps the current design as a starting point, and Template, Type, Color and Page settings appear for the letter alone. Hover over a template to preview it on the page.
Design panel with Match turned off, labelled The letter keeps a design of its own, and a Template grid with Azurill selected
Turn Match back on at any time to follow the resume again. A letter with no resume chosen under From always has its own design. When updating a letter through the API, setting template or metadata gives it its own design and turns matching off. Set designLinked: true in a later update to resume matching.

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Download the letter

Select Download PDF in the editor bar, or press ⌘ P (Ctrl P). The PDF includes the header with your name and contact details, and is named after you, for example David-Kowalski-Cover-Letter.pdf. For other formats, select Export, or press ⌘ Shift E (Ctrl Shift E). The Download & history sheet opens on Download:
The Download and history sheet for a letter with Download selected, listing PDF, Resume plus letter (2 files), Word, Markdown and JSON, a File name field and a Download PDF button

Download options for a letter

Edit File name if you like, then select the download button. In the native app, select Download to open Download & history. On a phone, the icon is labelled Download & history. Letters have no public link. To share one, download it and attach the file. When you download a resume from its Download & history sheet and the resume’s application has a letter, you can also tick Also download the … cover letter (the label names the company) to get both files at once. See Exporting your resume.

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Letters and applications

  • Each application has one letter. If you link a letter to an application that already has one, the new letter takes its place.
  • When the application moves to Applied or a later stage, the letter as it reads then is saved in its History as the version you sent. The application shows it under What you sent as “Version sent” with the date.
  • In Documents, a letter’s menu has Link to application… to link or unlink it without opening it.
To see earlier versions of a letter, open History in the editor bar (the clock icon) or the History tab in Download & history. It works like resume history; see Undoing changes and version history.

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Manage a letter

Select the letter’s name in the editor bar to Rename…, Duplicate, Lock editing or Move to Trash. A locked letter can’t be edited until you select Unlock editing. A letter in Trash can be restored for 30 days; see Using the trash.
In earlier versions, a cover letter could be a section inside a resume. Those letters are now letters of their own in Documents, named after the resume and the letter (for example “Frontend Resume — Cover Letter”), still linked to the resume’s details and design. The resume no longer contains them. These older letters keep their recipient block as you wrote it under To, instead of separate name, company and date fields.

Tailoring a resume for a job

Copy a resume for an application and write its letter.

Managing an application

Track stages, what you sent and next steps.

Choosing a template

Pick the design your resume and letter share.

Checking your resume before you apply

Make sure software can read the resume you send with your letter.